Privacy Policy
HWB Sports Academy Privacy Policy
Last updated: 17 August 2025
At HWB Sports Academy, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information when you interact with us through our website, booking systems, events, and services.
1. Who We Are
HWB Sports Academy provides sports camps, activities, and training sessions for children aged 5-13. We are the “data controller” responsible for your personal information.
Contact details:
Email: info@hwbsportsacademy.com
Phone: 07872179702
2. What Information We Collect
We may collect and process the following personal data:
Parents/Guardians: Name, address, phone number, email address, payment details.
Children: Name, date of birth, medical information, emergency contact details, dietary needs, relevant safeguarding information.
Booking/Payment details: Processed securely through ClassForKids (our booking partner) and Stripe (our payment provider). HWB Sports Academy does not store card details directly.
Website/Online use: IP address, browser type, usage data, cookies (see Section 8).
3. How We Use Your Information
We use personal data for the following purposes:
To process bookings and secure payments.
To communicate important updates about camps, sessions, and events.
To ensure the safety, health, and wellbeing of children attending our activities.
To comply with safeguarding, child protection, and legal requirements.
To improve our services and customer experience.
For marketing purposes (only where consent has been given).
4. Lawful Basis for Processing
We process personal data under the following lawful bases:
Contractual necessity – to deliver services you book with us.
Legal obligations – to comply with safeguarding and child protection laws.
Legitimate interests – to manage and improve our services.
Consent – for optional activities such as marketing communications.
5. Sharing Your Information
We will never sell your data. We may share personal information with:
Our professional staff, coaches, and volunteers (only where necessary).
Emergency services or medical professionals (in case of an incident).
ClassForKids – to manage bookings securely. You can view their privacy policy here: https://classforkids.io/privacy
Stripe – to process payments securely. You can view their privacy policy here: https://stripe.com/privacy
Both providers are GDPR compliant and meet high data protection and security standards.
6. Data Retention
We keep personal data only as long as necessary to deliver our services and meet legal/safeguarding requirements.
Typically, this will be for 7 years after a child’s last attendance (in line with safeguarding record-keeping guidance).
7. Security of Your Data
We take appropriate measures to keep your data secure, including:
Using ClassForKids and Stripe’s secure systems for bookings and payments.
Password protection and restricted staff access.
Encrypted storage where possible.
Staff training in data protection and safeguarding.
8. Cookies & Website Use
Our website and ClassForKids booking platform may use cookies to improve functionality and user experience. You can manage cookie preferences through your browser settings.
9. Your Rights
You have the right to:
Access the personal data we hold about you.
Request corrections or updates.
Request deletion of data (where legally permissible).
Withdraw consent to marketing at any time.
Complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.
10. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified directly to you.