Terms & Conditions

HWB Sports Academy – Terms & Conditions

Please read these Terms & Conditions carefully. By booking a place at HWB Sports Academy, you (the parent/guardian) agree to the following:

1. General Information

  • HWB Sports Academy provides fun, inclusive multi-sport and activity camps for children aged 5–13.
  • Children must bring:
  • A packed lunch and snacks,
  • A refillable drinks bottle,
  • Shin pads,
  • Comfortable sports clothing,
  • A warm/rain jacket, and
  • Suitable footwear for indoor and outdoor use.
  • Drop-off and collection times vary depending on the camp location. Please check your booking confirmation for details.

2. Health, Safety & Risk

  • The safety and wellbeing of every child is our top priority. All staff are trained in safeguarding, first aid, and behaviour management.
  • While thorough risk assessments are in place, some activities (e.g. football and other contact sports) carry a small risk of injury. By booking, you acknowledge this and accept that HWB Sports Academy Ltd cannot be held responsible for accidental injuries.
  • Qualified first aiders will treat minor injuries. If necessary, higher medical care will be sought.

3. Behaviour & Conduct

  • We want every child to feel safe, respected, and happy.
  • Children are expected to follow our Behaviour Policy. If a child consistently misbehaves or disrupts the group:
  • They will receive a warning and reminder of expectations.
  • Continued behaviour may result in a short time-out.
  • If behaviour persists, we may contact parents and ask for the child to be collected.
  • Zero Tolerance Policy: Any child displaying violence or intentional harm will be sent home immediately. Repeat incidents may result in permanent exclusion from future camps, with no refund.

4. Medical & Illness

  • Parents/guardians must declare all medical conditions when booking and update us of any changes by emailing info@hwbsportsacademy.com.
  • Children must not attend camp if they have been unwell (e.g. sickness, diarrhoea, contagious illness) within the 48 hours prior to camp.
  • All medication must be provided in its original packaging, clearly labelled with your child’s details.

5. Photography & Media

  • We sometimes take photos/videos for use on social media, promotional material, and our website (https://hwbsportsacademy.com).
  • Images will never include names or personal details, and will only ever be used by HWB Sports Academy.
  • You can opt out of photography at any time by emailing info@hwbsportsacademy.com.
  • Only trained staff will take photos/videos. None will ever be stored on personal devices.

6. Bookings & Payments

  • Bookings are made through our ClassForKids system. Spaces are only confirmed once payment is received. Paid spaces take priority.
  • Cash payments may be accepted on the day, but places cannot be guaranteed.

7. Cancellations & Refunds

  • Once booked, we do not offer refunds.
  • If your child cannot attend due to personal circumstances, credit may be offered at our discretion.
  • You may request to swap a day with at least 48 hours’ notice by emailing info@hwbsportsacademy.com. We will do our best to accommodate, but this cannot be guaranteed.
  • If a session is cancelled by HWB Sports Academy Ltd (e.g. due to extreme weather or unforeseen circumstances), we will offer a make-up session or a full refund.

8. Communication

  • By booking, you agree to receive occasional emails about upcoming camps, promotions, and updates. You can unsubscribe at any time by following the link in the email or contacting us directly.


By completing your booking, you confirm you have read, understood, and agreed to these Terms & Conditions.